As Microsoft 365 continues to evolve, SharePoint Online remains a central platform for collaboration, content management, and digital transformation. With continuous feature updates and integrations, the skillset required to effectively use SharePoint is broadening. Whether you’re new to SharePoint or looking to stay ahead of the curve, these are the top 10 SharePoint Online skills every user should focus on in 2025.
1. Navigation & Interface Mastery
Understanding the SharePoint home site, hub sites, and modern site designs is essential. Users should be comfortable navigating between different types of sites, libraries, and lists efficiently. With Microsoft continuing to refine the interface, users must adapt to streamlined menus and new layouts.
2. List and Library Management
Knowing how to create and manage document libraries and lists is foundational. Skills in configuring views, filters, and groupings significantly enhance productivity. In 2025, proficiency using the modern interface to automate and structure data within libraries is a must.
3. Permissions and Sharing
With increased emphasis on data governance, understanding SharePoint groups, permission levels, and secure sharing within and outside your organisation is critical. Users must know how to manage access responsibly while avoiding overexposure of sensitive content.
4. Versioning and Document Control
Version history and check-in/check-out processes help maintain document integrity in collaborative environments. Users need to know how to manage versions, restore older copies, and understand the integration with OneDrive for smoother file co-authoring experiences.
5. Using Power Automate with SharePoint
Power Automate provides powerful workflow automation capabilities. SharePoint users should be familiar with creating basic flows to automate document approvals, notifications, or task assignments. Automation skills will be highly valued as organisations focus on efficiency in 2025.
6. Metadata & Content Organisation
Effective metadata usage is more important than ever. Adding custom columns, managing choice fields, and building content types can transform how users locate content. Users in 2025 should shift away from traditional folder structures and embrace metadata-driven organisation.
7. Integration with Microsoft Teams and Viva
SharePoint is tightly integrated with Microsoft Teams and Viva. Users must be adept at using SharePoint pages and document libraries within Teams tabs and understand how Viva Connections leverages SharePoint content. Being cross-platform aware is a valuable skill.
8. Page and News Publishing
Publishing engaging pages and news posts that include web parts like quick links, Hero displays, and Viva Engage feeds is crucial for effective communication. Users should understand how to build user-friendly, mobile-optimised SharePoint pages to broadcast information.
9. Enhancing Users’ Experiences through Copilot
Streamline your workflows, generate content, summarise data, automate repetitive tasks, and gain intelligent suggestions across Microsoft 365 apps for improved productivity and creativity – Microsoft 365 Copilot is an absolute game changer!
10. Basic Site Ownership and Governance
While not every user will be a SharePoint admin, understanding site management basics is increasingly important. Users should know how to manage site settings, homepage layout, site usage insights, and guidelines for content lifecycle management.
Level Up Your SharePoint Skills with 3grow
At 3grow, we offer focused Microsoft 365 and SharePoint Online training that equips users, site owners, and administrators with the skills they need to navigate the evolving Microsoft ecosystem.
Our courses are designed with real-world applications in mind, covering everything from managing lists and libraries to automating processes with Power Automate, and integrating SharePoint with Microsoft Teams.
With expert-led sessions, practical exercises, and an emphasis on staying updated with Microsoft’s roadmap, 3grow’s SharePoint training prepares employees for the future of digital collaboration.
Popular SharePoint Courses at 3grow:
- SharePoint Online for Power Users: Taking users from zero to hero via this comprehensive course.
- SharePoint Online for Site Owners: Designed for those wanting to build on their knowledge of the fundamentels.
- Microsoft Power Automate: Learn how to integrate automation into your SharePoint sites, and much more!
- Microsoft 365 Copilot for Super Users: Enhance productivity by integrating AI seamlessly into SharePoint and the rest of your favourite Microsoft 365 apps
Whether you’re upskilling yourself or upgrading your team’s capabilities, now is the time to invest in SharePoint proficiency. Empower your workday, reduce friction, and get more from Microsoft 365.
Enroll today and take the next step towards mastering SharePoint Online in 2025.